SpeeTch AI, Inc. Privacy Policy

Last updated: May 06, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to SpeeTch AI Inc., 11801 Domain Blvd. FL 3, Austin, TX 78758.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Texas, United States
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website and all associated functionalities provided by SpeeTch AI Inc., including real-time and offline transcription, translation, meeting analysis, and AI-powered insights.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to SpeeTch AI Inc., accessible from https://www.speetch.ai
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City, Country
• Cookies and Usage Data
• In addition to standard personal information, we may collect voice recordings, audio files, transcripts, and language inputs as part of your interactions with our AI-based speech and translation services.

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Company may allow you to create an account and log in to use the Service through the following Third-party social media or Identity Services, including but not limited to:

• Google
• Facebook
• Instagram
• Twitter
• LinkedIn
• Apple
• Microsoft
• GitHub
• Slack
• SSO Providers (Okta, AuthO, Azure ID, Google Workspace)

If you decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service's account, such as your name, your email address, your activities or your contact list associated with that account.

You may also have the option of sharing additional information with the Company through your Third-Party Social Media Service's account. If You choose to provide such information and Personal Data, during registration or otherwise, you are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

Our website also uses cookies set by third-party service providers, including HubSpot, Inc. These cookies help us understand how visitors engage with our website, analyze traffic patterns, and deliver targeted communications. For example, HubSpot cookies may track form submissions, page views, session duration, and visitor interactions to enhance the user experience and support marketing automation.

The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, you may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential Cookies
  Type: Session Cookies
  Administered by: Us
  Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
• Cookies Policy / Notice Acceptance Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality Cookies
  Type: Persistent Cookies
  Administered by: Us
  Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including monitoring the usage of our Service.
• To notify You about changes to our Service.
• To provide customer support.
• To manage Your Account: to manage your registration as a user of the Service. The Personal Data you provide can give you access to different functionalities of the Service that are available to you as a registered user.
• To detect, prevent and address technical issues.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services you have purchased or of any other contract with us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage your requests: To attend and manage your requests to us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.
• To improve and train our AI models: We may use anonymized or pseudonymized data, including speech and translation inputs, to enhance the accuracy and performance of our speech recognition, language detection, and real-time translation algorithms.
• To support AI-based features: Certain features of our Service rely on AI and machine learning to deliver real-time transcription, multilingual translation, and meeting insights.
• To conduct automated analysis: We may use AI systems to identify patterns, suggest action items, and extract insights from transcribed conversations.
• In any other way we may describe when you provide the information.
• For any other purpose with your consent.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• We use HubSpot, Inc. as a service provider to manage certain aspects of our website, analytics, forms, customer communications, and marketing automation. HubSpot may process your personal data on our behalf in accordance with this Privacy Policy and their own Privacy Policy.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Automated Decision-Making

Some features of our Service, including transcription tagging, sentiment classification, and meeting insight generation, may involve automated processing or profiling. These processes are designed to enhance user experience and are not used to make legal or similarly significant decisions without human intervention.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Data used for training and improving AI models may be retained in an anonymized or aggregated form after personal identifiers are removed, solely for ongoing service improvement and research purposes.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Additional Disclosures

We may also share your information in the following situations: (i) with our subsidiaries and affiliated companies; (ii) with contractors, service providers, and other third parties who assist in our operations; (iii) to accomplish the specific purpose for which you provided the information; (iv) when we believe it is necessary to protect the rights, property, or safety of our company, our customers, or others.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Data Protection Rights Under GDPR

If you are a resident of the European Union (EU) or the European Economic Area (EEA), you are entitled to certain data protection rights under the General Data Protection Regulation (GDPR). For more information, visit the official GDPR regulation.

Correcting and Removing Data: We take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. If you need details on the Personal Data we hold or wish to have it removed, contact us at security@Speetch.ai.

Under GDPR, you have the following rights, subject to certain conditions:

• Access and Update: You have the right to access the personal information we hold about you and request updates or corrections.
• Rectification: If your data is inaccurate or incomplete, you have the right to have it corrected.
• Objection: You may object to the processing of your Personal Data, including where we rely on legitimate interests as our legal basis.
• Restriction: You can request that we restrict the processing of your Personal Data in certain circumstances (e.g., pending verification of its accuracy).
• Data Portability: You have the right to request a copy of your Personal Data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
• Withdraw Consent: You may withdraw your consent to the processing of your Personal Data at any time. Please note that because our Service relies on AI-driven processing (such as real-time transcription, language detection, and meeting insights), withdrawing consent may require discontinuing your use of the Service. If you wish to withdraw consent, please cease use of the Service and contact us at security@speetch.ai for assistance with account closure or data deletion.

Please be aware that we may ask you to verify your identity before processing any request. Some data may be retained where required by law or for legitimate business purposes, such as fraud prevention or legal compliance.

You also have the right to lodge a complaint with your local data protection authority in the EEA if you believe we have not adequately addressed your concerns regarding the handling of your Personal Data.

Data Protection Rights Under CalOPPA

If you are a resident of California, you are entitled to specific rights under the California Online Privacy Protection Act (CalOPPA). This law requires that commercial websites and online services clearly post a privacy policy describing the types of personal information collected, how it is used, and with whom it is shared. For more details, visit the official CalOPPA resource.

In compliance with CalOPPA, we make the following disclosures and commitments:

• Anonymous Browsing: Users may visit our website anonymously without creating an account. However, certain features may require registration or the provision of personal data.
• Privacy Policy Accessibility: Our Privacy Policy includes the word "Privacy" and is prominently linked on the homepage of our website and other relevant areas.
• Notice of Changes: Users will be notified of any material changes to this Privacy Policy on the Privacy Policy page itself. The "Last Updated" date at the top of this policy reflects the most recent revision.
• Access to Personal Information: Users may request to view, update, or delete their personal information by contacting us at security@speetch.ai.

Do Not Track (DNT) Signals

Some browsers offer a "Do Not Track" (DNT) setting to signal to websites that you do not want your online activity tracked. We honor DNT signals where supported:

• We do not track users, plant cookies, or use advertising when a Do Not Track browser signal is enabled.
• You can enable or disable the Do Not Track feature through your browser's Preferences or Settings menu.

Security of Your Personal Data

The security of Your Personal Data is important to us. We apply commercially reasonable technical and organizational safeguards to protect your information. Where possible, we apply data minimization techniques, including anonymization and pseudonymization, particularly for data used in AI model training, to help safeguard your privacy and ensure compliance with applicable data protection standards. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Children's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Engagement of Third-Party Service Providers: We collaborate with external organizations and individuals to improve our Service. These providers may operate our Service, support service-related functions, or help us analyze how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Payment Processing for Paid Products/Services

For any paid products or services offered within our Service, we utilize third-party payment processing services.

Security of Payment Information: We do not store or collect your payment card details. Instead, this information is directly provided to our trusted third-party payment processors. Their handling of your personal data is strictly regulated by their own Privacy Policies.

Compliance with PCI-DSS Standards: Our payment processors comply with the Payment Card Industry Data Security Standard (PCI-DSS). This standard is maintained by the PCI Security Standards Council, a collective effort among companies such as Visa, Mastercard, American Express, and Discover. Compliance with PCI-DSS ensures the secure processing of your payment information.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and update "effective date" at the top of this Privacy Policy. We will endeavor to notify You by email, where possible, but cannot guarantee notification in all cases.

As our AI technologies evolve, we may update how personal data is processed to reflect new capabilities or features. These changes will be communicated via updates to this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, you can contact us:

• By email: security@speetch.ai
• By visiting this page on our website: https://app.speetch.ai/privacy